Rent schedules and escalations

A tenant's rent is billed from its rent breakdown: a list of periods, each with a start date, an end date and a monthly rent amount. Long commercial leases usually have one period per year, each a few percent higher than the last. You manage the breakdown on the tenant's Lease tab.

Open the Lease tab

1. In the sidebar, click Tenants and select the tenant (search by name, unit or account number).
2. Click the Lease tab.

The tab has three parts: Lease Info with the NNN Passthroughs below it, the Rent Breakdown, and Additional Charges.

Read the rent breakdown

Periods are grouped into bands:

• Current — the period being billed today, with how much of it is left.
• Upcoming — future periods, with when each one starts.
• Past — periods that have ended. Click Hide on the band (or use the display settings button in the card header) to hide them, and Show to bring them back.
• Option # bands — renewal option periods, with the notice window. See Renewal option periods.

Under each amount, the percentage shows the change from the previous period.

Add a single rent period

1. In the Rent Breakdown header, click +. The Add rent periods drawer opens on Single period.
2. Enter Start, End and Rent ($/mo). The dates start the day after the last period and run a year.
3. Leave the switch on Base rent (or turn it to Option period — see Renewal option periods) and click Add period.

To edit or remove a period, click ⋮ (Options) on its row, or right-click the row, and choose Edit or Remove.

Generate an escalation

Use this to add a run of periods that escalate by a fixed percentage — for example rent rising 3% every year for the rest of the lease.

1. In the Rent Breakdown header, click +, then click Escalation.
2. Start, End and Starting rent ($/mo) are filled in from the first upcoming period through the lease end. Change them if you need to.
3. Enter Escalate by (%) and Every (years). Amounts are kept to the cent.
4. Leave the switch on Base rent. Turn it to Option period to escalate the rent within a renewal option instead.
5. Check the Preview, which lists every period the escalation will create.
6. Click Add N periods.

An escalation replaces the upcoming periods of the same kind in its date range — base rent, or the option it is for; the drawer says how many before you add it. Periods that have started are never replaced, because rent has been billed for them, so the start can't be earlier than the day after the current period.

Update several periods at once

1. Select the periods with the checkboxes in the first column.
2. Click Selected (N) in the card header, then Update selected (N).
3. Under Apply to all, choose what to change and how, enter a value, and click Apply:
   • Amount — Increase by %, Increase by $ or Set to.
   • Shift dates — move every period by a number of Months or Days (use a negative number to move them earlier).
   • Option # or Notify days — set the option number or notice days on every row.
4. Adjust individual rows if needed, then click Save N row(s).

To delete several periods, select them and choose Delete selected (N) instead.