The Lease Info card on a tenant's Lease tab holds the terms of the lease: the dates, when rent is due, the deposit, the tenant's pro-rata share, insurance details and any late or admin fee.
Review the lease terms
Open the tenant, click the Lease tab, and look at Lease Info:
| Field | What it means |
|---|---|
| Lease period | Lease start → lease end |
| Rent due day | The day of the month rent is due |
| Deposit | The security deposit held. Adjustable next to it means it grows with the rent; Adjustable · 2 mo means the lease sets it at two months of rent |
| ProRata share | The tenant's share of the property, used for pro-rata passthroughs |
| Insurance exp. | When the tenant's certificate of insurance expires |
| Options | Renewal options, for example 2 × 5yr |
| Possession | When the tenant took possession of the space |
| Rent start | When rent began (rent commencement) |
| Late fee / Admin fee | The fee and how it is calculated, or Not charged |
| Liability insurance | Whether the lease requires the tenant to carry it |
Change the lease terms
- In Lease Info, click the pencil (Edit lease terms). You can also choose Edit lease terms from the … menu in the tenant header.
- Change what you need:
- Lease dates — Lease start, Lease end, Rent start and Possession.
- Rent & deposit — Rent due day (1–31), ProRata share (%), Deposit adjustable and, when it is on, Deposit months.
- Insurance & liability — Insurance expiration and Liability insurance.
- Late fee — turn it on, choose the Type (Percent (%) or Flat rate ($)), enter the Amount, and enter After day (1–31), the day of the month after which the fee applies.
- Admin fee — turn it on, choose the Type and enter the Amount.
- Click Save changes.
How an adjustable deposit grows
When Deposit adjustable is on, each rent increase adds a Deposit Adjustment charge to that month's invoice.
- With Deposit months set (for example 2), the deposit is raised to that many months of the new rent. The charge is that target less what the tenant has already paid toward the deposit and less any deposit charge still unpaid. A deposit adjustment that was deleted or never billed is picked up at the next increase, and an unpaid one is not billed twice.
- Without Deposit months, the deposit is raised in proportion to the rent: a 10% increase raises it by 10%.
A rent decrease does not lower the deposit or refund any of it. Nothing is charged while the deposit is fixed.
Deposit amount ($) is read-only here. The held deposit is set when the tenant is created and changes through payments and credits. To adjust it, go to Financials > Credits. See Issue a tenant credit.
Changing lease terms requires permission to edit tenants.
Change the rent itself
The lease terms don't hold the rent amount. Rent comes from the rent breakdown — see Rent schedules and escalations. When you extend a lease, check that the rent breakdown covers the new term as well.