Close the books

Closing the books records that a property's accounting is final through a given date — typically after month-end reconciliation. After that, anyone who records or changes a transaction dated on or before that date is warned first. Nothing is blocked: they can go back, or confirm and record it anyway, and their answer is kept in the activity log.

Close one property's books

1. Open the property and click the Settings tab.
2. In the Books section, find Closed through and click Close books (or Change if the books are already closed).
3. Pick the Books closed through date.
4. Review the bank reconciliation check that appears. It tells you, for example, whether transactions before that date are still unmatched. It is information only — it doesn't stop you from closing.
5. Click Close books.

To reopen, open the same panel and click Reopen. To reopen only part of a closed period, choose an earlier date instead and click Close books.

Close many properties at once

1. In the sidebar, click Admin, then Books close.
2. The list shows each property with Books closed through, Closed by and a Bank reconciliation check.
3. Enter a date in Close through. The Bank reconciliation column then shows what each property still has unmatched before that date.
4. Tick the properties to close, click Close N properties and confirm.

To reopen a single property, click Reopen books on its row and confirm.

You can also close the books straight from reconciliation: when a period is fully matched, the Reconciliation tab offers to close it. See Reconcile a bank account.

When the books are closed

• Forms with a date, such as a manual journal entry or a bank transaction, show Books closed through under the date, and warn when the date is inside the closed period.
• When you save something dated inside a closed period, These books are closed asks you to confirm. Click Go back to change it, or Record anyway to save it.