The chart of accounts lists the general-ledger (GL) categories used across UnitConnect — on bills, invoices, budgets and journal entries. It includes system accounts that UnitConnect provides and accounts your company adds. If your accountant expects account numbers, you can number every account.
Open the chart of accounts
In the sidebar, click Admin, then Chart of accounts.
Accounts are grouped by account type. Each row shows the Subtype, Group, Code, Name, whether the account is Operating and Taxable, and two badges: Active or Disabled, and Manual (created by your organization) or System (read-only).
To find accounts, use the search box and the All types and All groups filters. The filter button adds Status, Source, Operating and Taxable filters. Hover over a code and click the copy icon to copy it.
Add an account
- Click New account.
- Choose the Type / Subtype and the Group. Group applies only to income and expense accounts.
- Enter a Code and a Name, and optionally a Description.
- Set the Status, and whether the account is Operating and Taxable.
- Click Create account.
Edit, deactivate or activate an account
Click one of your own (Manual) accounts to edit it, or click its Options menu (⋮) and choose Edit account, Deactivate or Activate. System accounts have a lock badge and can't be changed.
Adding and changing accounts requires permission to modify the chart of accounts.
Use account numbers
Accountants usually expect every account to have a number, such as 4000 for rent income. Account numbers are optional and stay off until you turn them on. While they are off, nothing in UnitConnect shows them, and every account keeps its code either way.
- At the top of the chart of accounts, turn on Use account numbers.
- Click Turn on.
Whether numbers appear on pages and reports is then each person's own choice (see Show account numbers to you). Turning them on also turns them on for you; everyone else keeps seeing account names until they choose otherwise.
Every account gets a number from these ranges, ten apart, in the order the Profit and Loss lists them:
| Accounts | Numbers |
|---|---|
| Bank accounts | Each property's checking accounts 1010, 1020, 1030…, its savings accounts 1050, 1060…, the property's primary bank account first |
| Other assets | 1100–1999 |
| Liabilities | 2000–2999 |
| Equity | 3000–3999 |
| Income | 4000–4999 |
| Expenses | 5000–8999 |
The chart of accounts then shows a No. column and lists accounts in number order within each type. You can also search by number.
Change a number
Click a number, type the new one and press Enter (or click the check mark). Leave it empty to remove the number. A number is up to six digits, optionally followed by a dash and up to four digits for a sub-account, such as 6100-01.
You can change the number of any account, system accounts included: the numbers belong to your organization. Two accounts can't share a number, with one exception: bank accounts at different properties can, because each property's books start their cash at 1010. If the number you type is taken, UnitConnect says which account has it.
When you add an account, the Account number field suggests the next free number for its type. Leave it empty and the account still gets that number.
Notices
- "N accounts have no number" appears when an account was added without one, for example a bank account added since, or when you removed a number. Click Assign numbers to number them. Numbers that are already set never change.
- "N bank accounts share a number with another bank account at the same property" can appear after you link an existing bank account to another property. Give one of them a different number.
Show account numbers to you
The chart of accounts always shows the numbers. Elsewhere, you see them only if you choose to:
- Click your avatar in the top right, then Settings.
- Click Accounting and turn on Show account numbers.
The Accounting section appears only while your organization uses account numbers. With Show account numbers on:
- Reports: the Profit and Loss, Monthly Profit and Loss, NOI, Balance Sheet and General Ledger reports show each account's number and list accounts in number order. See Run and export reports.
- The property Ledger tab, the account picker in a manual journal entry, and posting bank transactions show accounts as "4000 · Base Rent".
With it off, you see account names in their usual order. Forms you use every day, such as expenses, invoices and payments, show account names either way.
To stop using numbers, turn off Use account numbers. The numbers are kept, and come back unchanged if you turn it on again.
Turning account numbers on or off, assigning them and changing them requires permission to modify the chart of accounts. Anyone can choose whether they see them.